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Not a patient portal.24/7 patient operations.

We researched every patient portal on the market. None of them show patients if their doctor is running late. None have AI scheduling built in. None gate the video link until the provider is ready. We didn't build a better portal. We built something that doesn't exist anywhere else.

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The Problem Nobody Measures

What is MyCare and how does it work?

MyCare is a passwordless patient portal built by IB365 that gives patients 24/7 access to their appointments, real-time provider status, AI-powered scheduling, and smart telehealth links — without downloading an app, creating an account, or remembering a password. Patients log in with their phone number and date of birth in 5 seconds. MyCare achieves 80%+ patient adoption compared to the 15-20% industry average for password-based portals. It is the only patient portal that combines passwordless authentication, real-time provider status showing whether a doctor is available, in session, or running behind, AI scheduling that books against real availability, and smart video link gating that activates only when the provider is ready. MyCare is included at no additional cost with every IB365 subscription at $799 per month. No setup is required — if patients exist in the CRM, MyCare is live immediately.

Right now — today — your receptionist will answer the same five questions 30 to 50 times. "What time is my appointment?" "Where's my Zoom link?" "Is the doctor running late?" "Can I reschedule?" "Where are you located?" Each call takes 3-4 minutes. That's 2-3 hours of your highest-paid non-clinical staff — every single day — on questions a screen answers in 2 seconds.

40%
of front desk time is consumed by phone calls instead of the patient at the window
53
inbound calls per physician per day — most are routine questions, not clinical needs
62%
of patients who hit voicemail hang up without leaving a message — and 41% call your competitor
The 128 Hours Nobody Talks About
Your practice is open 40 hours a week. Your patients need you for 168.That's 128 hours of silence — evenings, weekends, holidays — where patients can't reach you, can't reschedule, can't find their video link, and can't book the follow-up they're thinking about right now.

A patient decides at 9 PM to book a follow-up. By Monday, they've forgotten. The appointment never happens. A working parent can only call during their lunch — which is exactly when your staff is at lunch. The hours your patients are available and the hours you're available almost never overlap.

34%
of patients hang up after just 2 minutes on hold — tolerance dropped 23% since 2020
$383K
per month in marketing spend is wasted industry-wide because calls generated by ads go unanswered
11%
of patient calls happen after hours — and most practices have zero coverage during that window
Why We Built MyCare

Why does MyCare use phone and birthday instead of a password?

MyCare uses phone number and date of birth instead of passwords because 85% of healthcare IT leaders say passwordless authentication is vital for patient engagement, yet only 7% of healthcare organizations have implemented it. Password-based patient portals achieve only 15-20% adoption because patients forget credentials, abandon account creation flows, and never return. MyCare eliminates this friction entirely: patients enter their phone number and birthday — two things every patient knows by heart — and are logged in within 5 seconds. No app to download, no account to create, no password to reset. The result is 80%+ patient adoption, a 4x improvement over password-based portals. Patients at multiple IB365 practices can choose which practice to view from one login. Every other service patients use daily — banking, airlines, restaurants — offers instant mobile access. Healthcare should not be the last industry to respect patients' time.

Every other service your patients use — their bank, their airline, their restaurant — gives them real-time access from their phone. Then they call their doctor's office and get hold music. We built MyCare because healthcare shouldn't be the last industry to respect patients' time.

85% of healthcare IT leaders say passwordless authentication is vital. Only 7% have done it. MyCare is in the 7%. Phone number and birthday — two things every patient knows by heart. No app download. No password. No "create an account" that 80% of patients never finish. That's why adoption hits 80%+ instead of the industry's 15-20%.

We Checked. Nobody Else Has This.

How is MyCare different from other patient portals?

MyCare is the only patient portal that combines four features no competitor offers together: passwordless authentication with 80%+ adoption, real-time provider status showing whether the doctor is available, in session, or running behind, AI-powered scheduling that books against real provider availability from inside the portal, and smart video link gating that activates the telehealth join button only when the provider is ready. No major EHR portal — not Athena, not Tebra, not Epic, not DrChrono, not SimplePractice — offers real-time provider status. Phreesia offers AI scheduling by phone and Luma by SMS, but nobody does it inside the patient portal itself. No platform activates telehealth links conditionally based on provider readiness. The closest competitor, Bridge, charges $500 per month and is still missing three of these four features. Oracle is targeting AI patient portals for 2026. MyCare is live today, included with IB365 at no additional cost.

Real-time
status
No patient portal shows if the doctor is available, in session, or running behind. Not Athena. Not Tebra. Not Epic. Only MyCare.
AI scheduling
in portal
No portal has AI that already knows who the patient is and books against real availability. Phreesia does AI by phone. Luma does AI by SMS. Nobody does it inside the portal.
Smart video
gating
No platform activates the video link only when the provider is ready. Every other tool sends a static link via email. MyCare is the first.
Built for Practices That Chose Independence
Only 42% of physicians remain in private practice — down from 60% in 2012. The rest were absorbed by health systems and corporate entities. The practices that survive will be the ones that automated what should be automated.

2,700+ practices have already gone Direct Primary Care — dropping insurance, going membership-based, choosing independence. That number grew 1,000% in six years. In psychiatry, 45% of psychiatrists don't accept any insurance at all. Behavioral health visits surpassed primary care for the first time in 2024 — 66.4 million to 62.8 million.

These practices chose independence. MyCare protects it. 24/7 patient access without hiring a night shift. AI scheduling without a call center. Real-time provider status without IT infrastructure. The technology that lets independent practices compete with health systems — at a fraction of the cost.

The practice that adopts this first wins the patients everyone else is losing.

MyCare is included with IB365. No additional cost. No setup. Live today.

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Everything MyCare Does

What features does MyCare include as a 24/7 patient operations center?

Can patients see if their doctor is running late?

Yes — MyCare is the only patient portal that shows patients in real-time whether their doctor is on schedule, running behind, in session, at lunch, or offline. This feature does not exist in any other patient portal on the market, including Athena, Tebra, Epic, DrChrono, and SimplePractice. Patients log in with their phone number and birthday in 5 seconds — no password, no app download, no account creation — and immediately see their provider's current status with a color-coded badge on their dashboard. Providers can add custom messages like "Running 15 minutes behind." Status updates automatically from the practice calendar every 5 minutes with zero staff effort. The result: the most common reason patients call a medical office — "is the doctor on time?" — is answered before the patient ever dials. MyCare achieves 80%+ adoption compared to 15-20% on password portals.

Patients verify with their phone number and date of birth. No app to download. No account to create. No password to forget. If they're in your CRM, they can access MyCare right now — without you doing anything. Patients at multiple IB365 practices choose which one to view.

Phone + birthday login — 5 seconds, nothing to remember
Works on any device with a browser — phone, tablet, desktop
No patient enrollment needed — if they exist in your CRM, they're in
Multi-practice support — one login for patients across practices

80%+ Adoption

Because there's nothing to forget. Compare that to 15-20% on password-based portals.

5s
Login Time
0
Passwords
80%+
Adoption

What is real-time provider status in a patient portal?

Real-time provider status is a feature unique to MyCare that shows patients whether their doctor is currently Available, In Session, Running Behind, at Lunch, or Offline — updated automatically from the practice calendar every 5 minutes with zero staff involvement. No other patient portal in healthcare offers this. Not Athena, not Tebra, not Epic. The number one reason patients call a medical office is to ask "is the doctor on time?" With real-time provider status, that question is answered on the patient's phone before they ever pick it up to dial. Providers can add custom messages like "Running about 15 minutes behind, thank you for your patience." MyCare uses 7 color-coded status types so patients can check their doctor's availability the same way they check a flight status — instantly, from anywhere, without calling.

Patients see whether their provider is Available, In Session, Running Behind, at Lunch, or Offline — in real-time. Status updates automatically from your calendar. No buttons to press. No staff involvement. Providers can add custom messages: "Running about 15 min behind, thank you for your patience." The #1 reason patients call — "is the doctor on time?" — disappears.

7 status types with color-coded badges
Auto-updates every 5 minutes from practice calendar
Custom provider messages for patient-facing context
No competitor offers this — we checked

Zero Status Calls

Patients check their phone instead of calling yours. Like tracking a flight — but for their appointment.

7
Status Types
Auto
Updates
0
Staff Work

How do patients join telehealth appointments through MyCare?

In MyCare, the telehealth video link is displayed directly on the patient dashboard — no email searching, no text message hunting, no "where's my Zoom link" calls to the front desk. But MyCare goes further than any other platform with smart video gating: the Join button stays gray and inactive until the provider is actually ready for the patient, so patients are never sitting in an empty video room wondering if anyone is coming. When the provider finishes with the previous patient, the button turns blue and active. One tap and the patient is in. Contextual hints explain why the button is gray, reducing anxiety and support calls. For in-person appointments, MyCare shows a Google Maps link instead. The number one cause of telehealth no-shows — patients who cannot find their video link — is eliminated entirely with a single tap.

The video link is right on the dashboard. But it's smarter than a static link — the Join button stays gray until the provider is actually ready, so patients aren't sitting in an empty video room wondering if anyone's coming. When the provider finishes with the previous patient, the button turns blue. One tap — they're in. No email searching. No "where's my Zoom link" calls.

Video link on dashboard — no searching email or texts
Provider-ready gating — button activates when they're ready for you
Contextual hints explain why the button is gray
In-person appointments show Google Maps link instead

Zero Missed Links

The #1 cause of telehealth no-shows — eliminated in one tap.

1
Tap to Join
Smart
Activation
0
Lost Links

Can patients reschedule appointments at midnight?

Yes. MyCare includes Aveena, an AI scheduling assistant that lives inside the patient portal and works 24/7/365 — including 9 PM on a Sunday, holidays, and midnight on Christmas. When a patient types "can I move to next Tuesday?" the AI already knows who they are, checks the provider's real availability, offers matching time slots, and books the appointment directly. The calendar updates. The dashboard refreshes. Staff never touch anything. The entire interaction takes 30 seconds. No other patient portal has AI scheduling built in. Phreesia offers AI by phone. Luma offers AI by SMS. Only MyCare puts it inside the portal where the patient is already logged in and authenticated. The AI is sandboxed so patients can never access staff-only tools. Every rescheduling call your front desk handles today becomes a self-service interaction the patient completes on their own.

Aveena — your practice's AI assistant — lives inside MyCare. Patients type "can I move to next Tuesday?" and the AI checks real availability, offers options, and books it. Calendar updates. Dashboard refreshes. Staff didn't touch anything. This works at 9 PM, on Sunday, on Christmas. Every rescheduling call your front desk handles today? The patient does it themselves in 30 seconds.

Schedule, reschedule, and cancel — 24/7 via AI chat
AI knows who the patient is — no "what's your name and DOB?"
Books against real provider availability, not requests
Sandboxed — patients can never access staff-only tools

24/7 Self-Service

Patients handle scheduling themselves — when it's convenient for them, not just for you.

24/7
Availability
30s
To Reschedule
0
Staff Calls

Live countdown dashboard

Every upcoming appointment displayed with date, time, duration, provider, and a live countdown that ticks from days to hours to minutes to seconds. Patients check it the way they check a flight status. It changes their relationship with the appointment from "I think it's around 3" to "I know exactly when."Practice info — locations with Google Maps, hours, phone, email — all right there.

Live countdown timer — days, hours, minutes, seconds
Full practice info with clickable Google Maps, phone, email
Dark mode with persistence — for patients checking at 11 PM
WCAG AA accessible — screen readers, keyboard nav, ARIA labels

Everything in One Place

Appointment, provider, video link, status, practice info — one screen, always current.

Live
Countdown
Dark
Mode
AA
Accessible
The Numbers Your Accountant Will Love

How much does a patient portal like MyCare cost?

MyCare is included at no additional cost with every IB365 subscription at $799 per month per practice. There is no setup fee, no per-patient charge, and no additional licensing. For comparison, the closest competitor, Bridge, charges $500 per month and is missing three of MyCare's four differentiating features. Without a portal like MyCare, practices spend $880 to $1,680 per month on staff time answering routine questions, lose $360 to $2,250 per month to telehealth no-shows caused by lost video links, miss $3,000 to $6,000 per month in after-hours bookings, and pay $600 to $4,000 per month for answering services that only take messages. MyCare delivers $11,000 to $28,000 per month in total value through recovered revenue, saved labor, and new bookings. Setup time is zero — if patients are in the CRM, MyCare is live today.

You're spending $880-1,680/month on staff time answering questions a portal answers for free. You're losing $360-2,250/month in telehealth no-shows from lost video links. You're missing $3,000-6,000/month in after-hours and lunch-break bookings that never happen because patients can't reach you.

And you're paying $600-4,000/month for an answering service that takes messages but can't book appointments, show provider status, or give patients their video link. MyCare replaces all of that. It's included with IB365.

$11K-28K
/month in total value — recovered revenue + saved labor + new bookings
$0
additional cost — included with every IB365 subscription
80%+
patient adoption — vs 15-20% on password-based portals
0 min
setup time — if patients are in your CRM, MyCare is live today
The Industry Is Moving
80% of medical practices already use AI-powered scheduling tools. Within two years, the practice without real-time patient access will feel as outdated as the practice without a website.

No major EHR — not Athena, not Tebra, not DrChrono, not SimplePractice — offers real-time provider status on their patient portal. None have AI chat that books against real availability. None have passwordless auth with 80%+ adoption. Oracle is building AI for patient portals. They're targeting 2026. MyCare is live today.

The practice that adopts this first wins the patients that every other practice is losing to friction. And once those patients are established, they don't switch easily.

Security & Compliance

Is MyCare HIPAA compliant and secure without passwords?

Yes, MyCare is fully HIPAA compliant and achieves stronger security than password-based portals through layered protections. Passwordless authentication using phone number and date of birth eliminates the most common healthcare data breach vector: compromised passwords. All data is encrypted with AES-256 encryption in transit and at rest. Sessions expire automatically after 2 hours or 15 minutes of inactivity. Brute-force protection locks accounts after 5 failed login attempts. Phone numbers are stored as last 4 digits only in audit logs. Database-level tenant isolation ensures complete separation between practices. A signed Business Associate Agreement (BAA) is available for every practice. MyCare was built from the ground up for healthcare — not adapted from consumer technology. Full audit trails track every access event and patient interaction for compliance reporting.

HIPAA Compliant
AES-256 Encryption
BAA Available
Full Audit Trail

Sessions expire after 2 hours or 15 minutes of inactivity. Brute-force protection locks after 5 attempts. Phone numbers stored as last 4 digits in audit logs. Database-level tenant isolation.

Your patients are checking their phones right now.

The question isn't whether they want 24/7 access to their appointments. They do. The question is whether they get it from your practice — or the one down the street.

No spam. No sales calls unless you ask. HIPAA-compliant communications.